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The name of the Association will be the “Indian Association of Gynaecological
Endoscopists”.
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The Headquarters of the Association will be in Greater Bombay.
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The Aims and Objects of the Association are : -
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- To bring together Obstetrician and Gynaecologists interested
in the art and science of Obstetric and Gynaecological Endoscopy.
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To collect, pool and distribute to the members, all information on technical and
bioengineering aspects of Endoscopists used in Obstetrics and Gynecology.
- To collect, pool and distribute to the members, all information
regarding availability, Government Rules and Regulations, maintenances and such
other aspects of Endoscopies used in Obstetrics and Gynaecology.
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To popularize the practice of Obstetric and Gynaecological Endoscopy.
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To promote, sponsor and organize practical training programmes in Obstetric and
Gynaecological Endoscopy.
- To advise the State and Central
Government and other Organizations on technical and clinical aspects of Obstetric
and Gynaeological Endoscpy and their special usefulness in the field of Family Panning.
- To promote, at all levels of society, education in all aspects
of Obstetric and Gynaecologicl Endoscopy.
- To promote,
sponsor an organize meetings, seminars, symposium, panel discussions, conference,
lectures, orations etc. with the purpose of advancing and exchanging knowledge on
all aspects of Obstetric and Gynaecologicla Endoscopy.
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To create public awareness and option in matters relating to Obstetric and Gynaeological
Endoscopy.
- To organize and perform free Obstetric and
Gynaecologic endoscopic Services, including Endoscopic Female Sterilizations, as
a part of Maternal, Child Health and Family Welfare services to be rendered to the
people at large, irrespective of religion, caste, colour or creed.
- To promote, sponsor, assist or carry out research in all aspects
of Obstetric and Gynaeologial endosopy and / o related matter through the Association
and / or jointly with any other Institution or Organization .
- To assist, subscribe or affiliate with any other body, Indian
or International, having objects altogether or similar to those of the Association.
- To create Orations and Awards, and extend and exchange scholarships
amongst scientists, interested in any aspect of Obstetric and Gynaecoligical Endoscopy.
- To promote, sponsor and publish bulletins, newsletters, journals
and books to serve as a medium of communication and advancement of knowledge amongst
the members of the association and other agencies interested in Obstetric and Gynaecological
endoscopy.
- To do or get done anything necessary or desirable
for the promotion or fulfillment of the above objects.
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To raise funds for achieving the aims and objects of the Association.
- To form regional chapters to carry out the various activities
of the Association.
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Rules and Regulations
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Classes and eligibility for membership
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- Patron members : Any individual, organization
or institution interested in the aims and objects of the Association can apply to
be a Patron member by paying Rs. 5,000 /- or more.
- Honorary Members : Any eminent individual
who has made outstanding contribution to the science of Obstetric or Gnaecoloical
Endoscopy or towards the aims and objects of the Association may be approved as
an Honorary Member.
- Founder Members :
All persons present at the meeting convened to form the “Indian Association
of Gynaecological Endoscopists” on Saturday, the 10 th June 1978, at 6/A BRIGHTON,
Nepean Sea Road, Mumbai shall become founder Members by paying Rs. 750/- or more.
- Life Members : Any member eligible to be
an ordinary member can apply to be a Life Member by paying Rs.5000/-
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Ordinary Members : any person holding a postgraduate qualification
in Obstetrics, Gynaecology and / or Family Planning or practicing or interested
on Obstetrics or Gynaecological Endoscopy shall be eligible for Ordinary Membership.
- Associate Members : Any registered medical
practitioner holding M.B.B. S degree awarded by a recognized University and interested
in or practicing Obstetric or Gynaecological Endoscopy shall be eligible for Associate
Membership provided he does not hold a postgraduate qualification in Obstetric,
gynaecology and/ or Family Planning .
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Approval of Members
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- Patron Members, Ordinary Members and Associate Members shall
be approved to the respective membership by the Managing Committee on being duly
proposed and seconded by members of the Association. The Managing Committee may
reject such proposals without assigning any reason.
- Honorary Members shall be approved by a three-fourth majority
of the members present at a General Body meeting on recommendations of the Managing
Committee.
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Privileges of Members
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Patrol Members, eligible to be Ordinarily Members, Founder Members, Life Members
and Ordinary Members shall have the privileges to take part in scientific and clinical
meetings, social functions and in all activities of the Association, to receive
publication, if any, free-of –charge or at a rate fixed by the Managing Committee
and shall have a right to vote at meetings and to hold office on the Managing Committee.
Patron Members, not eligible to be Ordinary Members, Honorary Members and Associate
Members shall have all the privileges mentioned in the foregoing clause, except
a right to vote and to hold office in the Managing Committee.
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Resignation
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A member may any time resign his membership by giving 30 days notice in writing
and on paying all his dues to the Association. He is not entitled to any refund
or compensation from the Association. He is eligible for re-admission in future
on payment of a fresh Entrance fee and arrears if any.
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Removal
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- If a member fails to pay his annual fees by 31 st March of
the year or refuse to pay any other money due to the Association, the Managing Committee
may remove him from membership after giving him a written notice of one month. He
is eligible for re-admission on payment of arrears due from him and a fresh Entrance
fee
- Any Member of the Association whose continuance of
membership is considered prejudicial to the interests of the Association may be
removed from the Association by a three-fourth majority of the members present at
a Special General Body Meeting called for the purpose, on recommendation of the
Managing Committee. Such a removed member is not eligible for refund or compensation
by the Association.
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Fees
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- Entrance Fee : Entrance fee of Rs. 100/-
shall have to be paid on application for Ordinary, Associate and Life Membership.
An Ordinary Member applying for Life Membership shall not be required to pay fresh
Entrance Fee. Patrol Members and Honorary Members shall not pay any Entrance Fee.
- Subscription Fee : Ordinary Members and Association
Members shall pay before 31 st March, three years annual fees at a time at the rate
of Rs. 100/- per year at the prevailing rate as maybe fixed from time to time.
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General Body
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- Composition : The General Body of the Association
shall consist of all classes of Members of the Association.
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Ordinary General Meeting : The General Body shall ordinarily meet
at least once every financial year . A notice of six-weeks shall be necessary for
calling a General Body Meeting. This meeting shall be convened by the Honorary General
Secretary.
- Extra-Ordinary Meeting : An
Extra-Ordinary Meeting of the General Body may be convened under unusual circumstances
after 7 day's notice. This meeting shall be convened by the Honorary General Secretary
in consultation with the Managing Committee. No matter other than on the agenda
shall be discussed at this meeting.
- Special Meeting
: A special Meeting of the General Body shall be convened within three weeks after
receipt of a written requisition specifying its purpose and signed by at least 30
of the members or 1/3of the total membership whichever is less, of the Association.
Special General Body Meeting can also be convened by the Honorary General Secretary
in consultation with the Managing Committee for carrying out special business. No
matter other than on the agenda shall be discussed at this meeting.
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Quorum : Thirty Members shall constitute the quorum for any meeting
of the General Body. In the absence of the quorum, the meeting shall stand adjourned
for half an hour. The adjourned meeting shall require no quorum.
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Resolutions : Resolutions to be moved by the members at Ordinary
General Body Meetings must reach the Honorary General Secretary duly proposed and
seconded, at least four weeks before the meeting for the approval of the Managing
committee. If disapproved by the Managing Committee they should be returned to the
proposer so as to reach him at least two weeks before the meeting. The proposer
may still bring it before the General Body by sending it again to the Honorary General
Secretary, supported by 15 other members, so as to reach him at least 5 days before
the meeting.
- Business of the Ordinary General
Meeting : The following shall be including in the business transacted at
the Ordinary General Meeting unless other wise determined at the meeting.
- To confirm the minutes of the last General Meeting.
- To adopt the Balance Sheet and Statement of Accounts audited
by the certified auditors and passed by the Managing Committee.
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To adopt the Annual Report approved by the Managing Committee.
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To consider such other mattes as may have been referred by the Managing Committee.
- To appoint scrutinizers.
- To elect office bearers and members of the Managing Committee
when necessary a the end of their term.
- To appoint certified auditors and fix their remuneration.
- To appoint Honorary Legal Advisor, if necessary.
- Any other matter with the permission of the Chair.
- Managing Committee : The Management of the
Association shall be vested in the Managing Committee.
- Composition: The Managing committee at the
Association shall consist of
- President
- Vice-President
- Honorary General Secretary
- Honorary Joint Secretary
- Honorary Treasurer
- Twelve Members
- Not more than three co-opted member, if and when co-opted by the Managing Committee
- Two Immediate Past Presidents.
- Eligibility : Patron member eligible to be
an Ordinary Member, Life Member or Ordinary Member shall be eligible for election
to the Managing Committee. At the end of their term the Vice-President shall become
the President in the next Managing Committee whereas the Honorary Treasurer shall
become the Honorary Joint Secretary and the Honorary Joint Secretary shall become
the Honorary General Secretary in the next Managing Committee. No member of less
than three years standing shall be eligible for election to the Managing committee.
Only those who have been on the Managing Committee for at least one elected term
shall be eligible to the elected as Honorary General Secretary, Honorary Joint Secretary
and Honorary Treasurer. Only those who have served on the Managing committee fro
atleast two elected terms shall be eligible to be President or Vice-President. Members
are not eligible to serve o the Managing committee as members for more than two
consecutive elected terms. President, Vice-President, Honorary General Secretary,
Honorary Joint Secretary and Honorary Treasurer are not eligible for re-election
to the same post after completing one elected term. Members who have not paid their
dues to the Association, up-to-date, shall not be eligible for(1) Election to the
Managing Committee, (ii) proposing or seconding any candidate for election to the
Managing committee and (iii) For voting at election.
- Election : Managing Committee shall invite
nominations from the members for election to the next Managing Committee or the
posts of Vice-Presidents, Honorary Treasurer, 12 Members and other vacancies which
shall be elected by Postal ballot, if necessary, at the General Body Meeting called
for the purpose.
- Co-option : Managing Committee may fill any
interim vacancies by co- option.
- Removal
: Non-attendance of 3 consecutive meetings of the Managing Committee without prior
permission shall make a Member liable to be removed from the Managing Committee.
- Meetings : The Managing Committee shall meet
atleast four times a year.
- Quorum : Eight
Members shall contribute the quorum for a meeting for the Managing Committee.
- Duration : The Managing Committee shall hold
office for a period of two years or until such time that the next Managing Committee
is duly elected.
- Office Bearers : The
President, Vice-President, Honorary General Secretary, Honorary Joint Secretary,
and Honorary Treasurer shall be the office bearers of the Association. The Honorary
General Secretary, Honorary Joint Secretary and Honorary Treasurer shall be from
Greater Bombay.
- Functions and Powers of the Managing
Committee : The Managing Committee shall direct and regulate the general
affairs of the Association and shall, subject to the control of the General Body,
have powers to frame rules and bye-laws for the conduct of the business at meetings
of the Association, for the maintenance and administration of the Association, and
for direction of the publication, if any. The Committee shall, in addition to the
powers by these rules expressly conferred upon them exercise all such powers and
do all such note and things as may be done by the Association and which are not
thereby expressly directed or required to be exercised or done by the Association
in a General Meeting. Without prejudice to the general powers conferred by the preceding
clause herein, the Managing Committee shall have the powers.
- To elect all classes of members except Honorary Members
- To appoint committees and Sub-Committees.
- To represent any matter in which they consider the interests
of the Association, of the Obstetrician and Gynaecologists or the Medical Profession
are affected, before the Government and public bodies or any properly constituted
authority.
- The Managing Committee shall consider the reports
of the various Committees and Sub-Committees and submit the same to the General
Body with their recommendations.
- The Managing Committee
shall prepare the Annual report and Balance Sheet and Statement of accounts to be
presented to the general Body at the Ordinary General Body Meeting.
- To manage the funds of the Association in accordance with
the general policy laid down by the General Body.
- To permit
Members to publish the scientific journals, papers or communications presented before
the association.
- Managing Committee shall function or
Organizing committee of any Conference/ congress organized by the Association with
its various members having their appropriate designations. Managing Committee may
delegate powers to local Organizing Committee situated outside Bombay.
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Duties of the Office bearers
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- The President shall preside at all General Body Meetings and
meetings o the Managing Committee. He shall regulate the proceedings of the meetings,
interpret the application of laws, decider doubtful points, put resolutions and
motions to vote and shall beside his ordinary vote, have a casting vote in case
of a tie. The President shall be the Association's nominee on the Managing committee/Board
of Management of the International Federation of Gynaecological Endoscopists.
- The Vice-President shall perform the duties of the President
when he is absent or unable to perform his duties.
- The
Honorary General secretary shall be in-charge of the office of the Association.
He shall conduct all correspondence, conferences, lectures, renmitttrations and
shall attend the meeting, organize, arrange and convene meetings of the Association
and the Managing Committee and keep proceedings thereof and shall be ex-officio
member of all Committees. He shall perform any other duties as directed by the Managing
Committee or the President.
- The Honorary Joint Secretary
shall perform the duties of the Honorary General Secretary when he is absent or
unable to perform his duties.
- The Honorary Treasurer shall
receive and make payments of all monies and deposit them in the Bank, maintain Bank
account of receipts and disbursements of funds, prepare the Balance Sheet and Statement
of Accounts.
- The President and Honorary General Secretary
shall represent the Association at all local, National and International Conferences
in addition to any other representatives that may be
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Funds
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- Reserve Fund : Fees paid by Patron Member,
Founder Member, Life Member and Entrance Fees shall be set apart to constitute a
Revenue Fund. The money shall be withdrawn from this Fund without prior sanction
of the General Body. The Managing Committee may transfer to the Reserve Fund and
surplus money lying in the Ordinary Fund.
- Ordinary Fund : Annual Fees, Income accruing
from the Reserve Fund and receipts from other activities of the Association shall
constitute its Ordinary Fund from which expenses of the Association shall be managed.
- The surplus accruing from the nominees, conferences and /or
campaigns promoted for raising funds to carry out the objectives of the Association
may be transferred by the Managing Committee for the exclusive purpose of utilizing
the same for any of the aims and objects described in the Memorandum of the association.
- Proportions, Rights and Privileges : The
Managing Committee is authorized to acquire, hold, manage, let lease, sell or mortgage
movable or immovable properties of every description and any rights and privileges
found necessary or desirable for the purpose of the Association.
- Raising of Funds : The Managing committee
is authorized to raise money in such manners as the Association may think fit.
- Accounts : Managing Committee shall maintain
accounts with any scheduled Bank or Banks in the name o the Association operable
by any two among the President, Honorary General Secretary and Honorary Treasurer.
The amounting year shall be 1 st April to 31 st March.
- Auditing : The Accounts of the Association
shall be audited annually by certified chartered Accountants.
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Winding up of the Association : In the event of dissolution of
the Association for any reason whatever the surplus, if any, o of the Association
and the accumulated balance of the Surplus, if any, will be handed over by a majority
of the General Body called for the purpose. to any public charitable institution
having similar objects and the members of the Association shall not be entitled
to receive anything from the said amound.
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Changes in the Constitution
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Additions to, deletions from, and alterations in the Constitution o the Association
shall be made only after a Special General Body Meeting, as per Clause-7-(d) called
for the purpose, sanctions the proposed changes by a three-fourth majority of the
members present.
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The work ‘be' wherever it stands in this Constitution shall represent
both male and female members of the Association.
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This amended constitution shall be implemented from 30 th August 1991.
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The meeting terminated with a vote of thanks to the Chair.
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Dr. Rakesh Sinha
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(Chairperson: Constitutional Review Committee President: IAGE )
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